Notifying employees and others of the obligation to retain documents and data AND ensuring that specific relevant systems and data stores are preserved – so that the organization is protected from preservation sanctions and fines – is not an easy task – especially for legal purposes like lawsuits, regulatory matters and internal risk investigations. There are many moving parts and many different groups of people involved. The legal requirements for handling documents and data correctly are nothing short of challenging. TotalDiscovery simplifies the entire legal data preservation, including the entire eDiscovery process, by automating key tasks and guiding users through proven expert workflows. These workflows create process efficiency while ensuring defensibility and compliance with your legal and preservation obligations.
Notify employees of their obligation to retain documents. Track acknowledgements and be compliant. Federal and State laws require companies to preserve data when involved in legal matters - automate that process with TotalDiscovery Legal Holds.
Create and distribute legal hold notices to any employee online, within minutes, from one simple unified dashboard.
Track acknowledgement of legal holds and run detailed audits from an online dashboard.
Escalate legal hold notices to supervisors for employees who have not acknowledged their legal holds.
Customize multiple legal hold notices and send them to specific custodian groups.
Reports are available that show the different matters and holds to which each employee is subject.
Maintain a library of hold notice memos to be used for different matter types that arise, such as HR related matters, commercial lawsuits and IP cases.
More and more, courts are asking whether you’re talking to your employees about what they know of the facts of a case, and also about where they keep their data and documents. The Custodian Questionnaire feature allows you to perform more diligent discovery by asking your employees those questions, with just a few minutes in front of a browser.
Data and documents from distributed systems spread across must be identified, gathered and secured for legal purposes. Connect to many types of systems with no hardware to provision or software agents to manage. Defensibly collect data in just a few clicks.
Quickly and securely gather data remotely from systems anywhere in the world without the need for an onsite technician or without shipping equipment. Monitor everything in real-time from a web-browser.
There has never been a faster, more streamlined way to gather preliminary information about the size and nature of your documents than with the TotalDiscovery Data Profiler feature.
The DiscoveryBOT Data Gathering downloadable program is a forensically sound data collection tool that has been used in thousands of matters, has been defended hundreds of times in legal proceedings and has withstood every legal challenge brought against it. After being downloaded, DiscoveryBOT securely transfers information to TotalDiscovery to ensure chain-of-custody, security and real-time status throughout the legal data gathering process.
Once data has been gathered, it is prepared for legal review via several technical steps such as data cataloging, normalization and indexing. It can then be searched and exported to many popular review platforms.
Tasks such as virus scanning, file type verification, OCR for image files and exception handling is all included in this part of the workflow.
Leveraging a Lucene indexing engine with a custom query parser designed for attorneys and eDiscovery experts, users can create arbitrarily complex searches, combining unstructured text with metadata and using a recognizable search language. Near searches, single- and blanket- wildcards, exact phrases and specific punctuation are all supported.
TotalDiscovery creates review sets that are compatible with many of the popular document review systems, including web hosted and in-house systems. Standard and custom templates are used to prepare ESI for delivery to ensure consistency and accuracy in delivered data sets.
TotalDiscovery offers both a defensible and efficient workflow and connects to many different corporate systems. TotalDiscovery acts as the front-end of the application and is supported on the back-end with a powerful programmable framework that allows for customization to meet each organization's specific needs.
This powerful and unique combination makes TotalDiscovery the best choice for in-house discovery management.